1. Overview
Unify Meet provides a meetings platform with AI-assisted features. This Privacy Policy explains what personal data we collect, how we use it, and your choices.
2. Data we collect
- Account data: name, work email, password (hashed), organization, role, preferences.
- Usage data: app interactions, device info, approximate location (from IP), diagnostics, logs.
- Meeting data: meeting titles, invitees, timestamps, chat messages, transcripts and recordings when enabled.
- Integrations: if you connect third-party tools (e.g., Slack, Google, Outlook), we receive tokens and metadata needed to provide the integration.
- Support: messages, attachments, and contact details you provide to our support team.
- Cookies: necessary, functional, and (with consent) analytics/marketing cookies. See "Cookies & analytics."
3. How we use data
- Provide, maintain, and improve the Service (including AI features like transcription, summaries, and action items).
- Authenticate users, prevent fraud and abuse, ensure security and integrity.
- Deliver customer support and communicate about service updates or changes.
- Operate integrations you enable and synchronize meeting outputs to your tools.
- Comply with legal obligations and enforce our terms.
4. Legal bases
For users in the EEA/UK/Switzerland, we process personal data based on:
- Contract: to provide the Service you request.
- Legitimate interests: security, product improvement, analytics (balanced with your rights).
- Consent: for optional features such as marketing emails or non-essential cookies.
- Legal obligation: compliance with applicable laws.
6. AI processing
- Features: transcription, summaries, action items, agenda guidance.
- Model training: Unless otherwise agreed in writing, customer meeting content is not used to train our foundation models.
- Quality & safety: We may use de-identified, aggregate statistics to improve reliability, accuracy, and security.
- Sensitive data: Avoid sharing special categories of data unless lawfully required and permitted by your policies.
8. International data transfers
We may process data in countries outside your own. When transferring personal data internationally, we use approved safeguards (e.g., Standard Contractual Clauses) and implement additional measures where appropriate.
9. Data retention
We retain personal data for as long as necessary to provide the Service and fulfill the purposes described here, unless a longer retention period is required or permitted by law. Organizations can configure retention for recordings and transcripts on paid plans.
10. Security
We implement administrative, technical, and physical safeguards designed to protect personal data (e.g., encryption in transit and at rest, access controls, monitoring). No system is 100% secure; we encourage you to use strong passwords and enable available security controls.
11. Your rights
Depending on your location, you may have rights such as access, correction, deletion, restriction, objection, portability, and withdrawal of consent. You also have the right to lodge a complaint with your local data protection authority.
12. Children
The Service is not directed to children under the age of 16 (or the age of digital consent in your region). We do not knowingly collect personal data from children without appropriate consent.
13. Changes to this policy
We may update this Privacy Policy from time to time. We will post the updated version with a new "Last updated" date and, for material changes, provide additional notice. Your continued use constitutes acceptance of the updated policy.
14. Contact
- Email: privacy@unifymeet.com
- Data Protection Officer: dpo@unifymeet.com
- Postal: Unify Meet Inc., 123 Privacy St, San Francisco, CA 94105, USA